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    Notice of Invitation For Bid

    Food Service Vended Meal Company

    IFB #LCMSD 2025-2026 VENDED MEAL CO

     

    Notice is hereby given that the Governing Board of the Larkspur-Corte Madera School District (hereinafter referred to as SFA) is requesting Invitation For Bid (IFB) for a Vended Meal Co (VMC) company (hereinafter referred to as Respondent[s]) to assist with the SFA’s food service program.

     

    Respondents should not construe from this legal notice that the SFA intends to enter into a fixed-price contract with the Respondent unless, in the opinion of the SFA, it is in the best interest of the SFA to do so. The SFA reserves the right to negotiate final contractual terms with the successful Respondent.

     


    To request the IFB documents by email, postal mail, or fax, please contact
                Nichole Urrea            

    nurrea@lcmschools.org

    230 Doherty Drive Larkspur, CA 94939

    415-927-6960 x1

     

    Respondents must submit written proposals in a sealed package labeled

    “Bids – Vended Meal Co #LCMSD 2025-2026 VMC”

    Addressed to the SFA at 230 Doherty Drive Larkspur CA 94939

    Attn: Nichole Urrea

     

    The SFA will accept all bids received on or before Tuesday, February 4, 2025 at noon. The SFA will not accept bids that are received after the deadline. The SFA will open bids at noon on Wednesday, February 5th 2025.

     

    The SFA reserves the right to reject any or all bids, and to waive any errors or corrections in a bid or in the bid process. The SFA will award the contract based on a review and analysis of the bids that determines which bid best meets the needs of the SFA. Following the review and analysis of all responsive bids, the SFA will make a recommendation to their governing board, as applicable, at its regularly scheduled meeting.

     

     

      

     

    INSTRUCTIONS FOR SUBMITTING BIDS

     

    1. GENERAL

     

    The District intends to select a food services provider that best meets the District’s needs to provide meals  (breakfast and lunch) in compliance with the National School Lunch Program (NSLP) and operates in an environmentally sustainable manner: recycling and composting and use of all “green” products in cleaning/operations.

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    1. RESPONSIBILITIES OF SELECTED SCHOOL DISTRICT/COE TO THE LARKSPUR-CORTE MADERA SCHOOL DISTRICT (“LCMSD”)

     

    1. Provide, prepare and deliver to each school site complete reimbursable meals to LCMSD that comply with the nutrition standards established by the United States Department of Agriculture (USDA) and operates in an environmentally sustainable manner: recycling and composting and use of all “green” products in cleaning/operations.

     

    1. Maintain all necessary records on the nutritional components and quantities of the breakfasts and  lunches delivered to the LCMSD and make said records available for inspection by State and Federal authorities upon request.

     

    1. Provide the necessary utensils and napkins in sufficient quantity for the number of meals ordered.

     

    1. Prepare meals at a site which maintains the appropriate state and local health certifications for the facility.

     

    1. Provide all of the equipment necessary to transport the meals to LCMSD. 

     

    1. Transport meals from the preparation site to each school site.  The delivery time to LCMSD schools will be no later than 7:30 a.m. for breakfast and 11:00 a.m. for lunch, unless prior arrangements have been made and agreed upon by both parties.

     

    1. Food services provider will be responsible for the condition or care of said meal until LCMSD accepts delivery.   

     

    1. Food services provider will provide to LCMSD a monthly menu describing the breakfasts and lunches to be served for the following month.

     

    1. Food services provider will submit to LCMSD itemized invoices for breakfasts and lunches delivered on a monthly basis.  Transport records will be provided to the schools on a daily or weekly basis.

     

    1. Food services provider will provide LCMSD with bag meals which meet the NSLP meal requirements for field trips when requested.  The cost per bag meal will remain the same as for the regular meals.

     

    1. Food services provider assumes all liability for proper use and protection of surplus commodities assigned to LCMSD.

     

    1. Food services provider and LCMSD will comply with all applicable Federal, State and local statutes and regulations with regard to the preparation and consumption of meals which meet the National School Breakfast & Lunch Program meal requirements, including, but not limited to, all applicable regulations relating to the overt identification of needy pupils, the nutritional content of meals, and nondiscrimination.  All records maintained by food services provider and LCMSD with bearing to the agreement will be open to inspection by proper Federal, State, and local authorities in accordance with applicable statutes and regulations.

     

    1. The term of this agreement shall be from July 1, 2025 to June 30, 2026, unless terminated by either party upon thirty (30) days written notice with cause.  This agreement shall cover the following school sites that operate under Larkspur-Corte Madera School District: 
      1. The Cove School
      2. Neil Cummins Elementary
      3. Hall Middle School

     

    1. REQUIRED INFORMATION IN PROPOSAL

     

    • NSLP compliant meals (all meals eligible for reimbursements)
    • NSLP menu recordkeeping and planning necessary to receive reimbursements and pass state audits
    • All fresh, home-style foods: no processed, fried, re-heated or packaged products whenever possible  
    • Organic and locally sourced ingredients used whenever possible
    • All meats and dairy products are free of hormones
    • All meats and dairy products are antibiotic free whenever possible
    • A nutrition education offering included in meal service (for students and families)
    • Vendor operates in an environmentally sustainable manner: recycling and composting and use of all “green” products in cleaning/operations
    • Vendor ensures On-Time Deliveries each day. 

     

     

    1. DESIRED INFORMATION IN PROPOSAL

     

    • Maintain a central kitchen facility located within the surrounding area to minimize transit times, ensure food freshness, and reduce the carbon footprint of meal deliveries.
    • Offer opportunities for students to engage in food-related activities, such as farm-to-table workshops or nutrition seminars.
    • Collaborate with local farms, vendors, and community organizations to support the District's commitment to sustainability and healthy eating.

     

     

     Cost and Price Summary

     

    Provide a preliminary cost and price summary for each complete, compliant meal for grades Kindergarten-Grade 5 and Grades 6-8.  Unit cost should include delivery to individual school sites. 

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